The all-in-one platform that replaces Procore, Buildertrend, CompanyCam, and 5 other tools. Proposals, subs, field reports, AI — everything your crew needs in one place.
Play 90-second demo
See FirmBase in action
14-day trial · No credit card · Upgrade when you're ready
14
Trade packs ready
220+
Master scopes
18
AI features
100%
Mobile-ready
Procore, Buildertrend, CompanyCam, Jobber, ServiceTitan, JobNimbus, Houzz Pro, BuilderBook
In production at Firm Foundations since 2025 · FL state certified contractor · 19 active proposals totaling $2.5M
Plays nicely with the tools you already pay for
Built and proven by Firm Foundations Asphalt & Concrete
$10M+
Revenue managed
300+
Projects tracked
14
Trades supported
27
Email types
<2 min
Setup time
85%
Less software cost
The Problem
And most contractors don't even realize it
Project info scattered across Excel, Google Sheets, paper, and texts. Nobody knows the real numbers.
$800+/month on 6 different tools that don't talk to each other. CRM here, photos there, invoicing somewhere else.
Quotes sent into the void. No system to follow up. 30%+ of potential revenue dies in your inbox.
You can't tell which leads convert, which scopes are profitable, or which subs deliver. You're flying blind.
Everything in one place
Office and field. Owners and project managers. Subs and clients. One platform that fits everyone.
AI-powered proposal builder. Use 220+ pre-loaded scopes or build your own. Branded PDFs, online signing, automatic follow-ups.
Sub portal, RFE bidding, side-by-side bid comparison, work orders, compliance tracking. Award with one click.
Your clients see proposals, projects, photos, invoices — and pay online. Branded with your logo.
Photos with GPS, daily reports, safety incidents, scope scheduling, progress tracking. Triggers auto-invoices.
Lead tracking, follow-up reminders, win-rate analytics. Know which AI features actually drive revenue.
Mobile-first. Crew uploads photos, logs time, completes safety checks from their phones. No paper.
Generate proposals, analyze photos, scan business cards, build social posts. 18 AI features available — included starting on Builder + AI ($249/mo).
Stripe-backed online payments. Auto-invoice when scopes complete. Auto-reminders before due. Get paid faster.
Onsite work dates per scope. Cascade shifts when one job runs late. Team calendar with color-coded events.
26 ready-to-use document templates (NDAs, lien releases, COIs, OSHA forms). Versioning. Expiration alerts.
Email, SMS, in-app messages. Customer chooses what notifications fire. 27 email types, all togglable.
Set per-feature or total monthly caps on AI usage. Disable features for your team. Email alerts at 75% / 100%.
Customer case study
A Florida multi-trade contractor replaced 8 tools with one platform — the same one their owner built for himself.
2.1× faster proposals. 0 missed follow-ups.
5 → 2.1
Days from request to proposal
$2.5M
Active pipeline tracked
12 hrs/wk
AI hours saved per week
“I built FirmBase because I needed it. Now every proposal goes out the same day, every follow-up fires automatically, and I can actually see my pipeline.”
Arthur Wilmoth
Owner, Firm Foundations Asphalt & Concrete
Read the case study14 Trade Packs, Ready to Go
Pick the trades you do during signup. We pre-load 220+ scope templates and 670+ rate sheet items. Edit pricing to match your market — start sending proposals on day one.
Plans
All plans include unlimited clients, projects, photos, and field reports. Each tier comes with monthly AI credits + the ability to set spend caps so you never get a surprise bill.
Save 17% (2 months free) with annual billing.
Perfect for solo operators and small crews
or $124/mo billed annually (save 2 months)
Add AI features pay-per-use
Builder + AI starter quota for small crews who close fast
or $208/mo billed annually (save 2 months)
Starter AI quota included
For growing firms running 5-20 person teams
or $416/mo billed annually (save 2 months)
Full AI suite + monthly credits
For multi-trade operations doing $5M-25M
or $1,249/mo billed annually (save 2 months)
Unlimited AI features
Custom. Multi-region, SSO, SOC 2, white-label.
Starting at $3,999/mo
Unlimited AI + custom caps
All plans include a 14-day free trial. No credit card required. See full pricing →
Pay-Per-Use Add-Ons
Every plan includes monthly AI credits. Need more? Buy à la carte or in volume packs.
PPU credits never expire — buy once, use forever.
vs. The Competition
| Feature | FirmBase | Procore | Buildertrend | Jobber |
|---|---|---|---|---|
| Built-in AI | ✓ 18 features | Limited | — | — |
| Sub portal + bidding | ✓ | ✓ | ✓ | — |
| Client portal | ✓ | ✓ | ✓ | ✓ |
| Photo + field reports | ✓ Mobile-first | ✓ | ✓ | Limited |
| Pre-loaded trade scopes | ✓ 220+ | — | — | — |
| Scope-level scheduling | ✓ With cascade | ✓ | Limited | — |
| Pay-per-use add-ons | ✓ Never expire | — | — | — |
| Spend caps + alerts | ✓ Per feature + total | — | — | — |
| Setup time | < 2 min | Days | Hours | Hours |
How it will work
Email + company name. 30 seconds.
Choose your trades — we pre-load scopes + rates.
Manual or import from CSV.
AI builds it. You review, send, win.
FAQ
We're still in private testing — wrapping up the final polish. Join the waitlist and we'll email you the moment we open up early access.
Final pricing will be announced when we launch publicly. Plans will scale based on team size and usage. Each plan includes monthly AI credits and the ability to set spend caps so you control costs.
Yes. CSV import for clients, projects, and proposals. Or upload a CSV during signup and we'll have it loaded before you log in.
Pick that one trade pack during signup. You get all the scopes and rate items for that trade pre-loaded. You can add more trades anytime.
Every plan includes a monthly AI credit allowance. Need more? Pay-per-use credits that never expire. You set spend limits — surprise bills are impossible.
Yes. Hosted on enterprise-grade infrastructure. All data encrypted at rest and in transit. Daily backups. Your org's data is fully isolated from other customers.
No. Subs use the Sub Portal for free — they only need a free login link to bid on RFEs and submit work updates.
Same — the Client Portal is free for them. They get a branded login link to view proposals, projects, and pay invoices.
SOC 2 Type I report available to Enterprise customers Q2 2026; Type II roadmap Q4 2026.
Yes. We have import tools for client lists, project archives, and document libraries. Book a demo to walk through your migration plan.
14 days, full Professional tier, no credit card. Includes onboarding call with Arthur if you want one.
Arthur Wilmoth, who also runs Firm Foundations — a $10M Florida construction company. FirmBase is the platform he built for himself and now sells to other construction firms.
Drop your email and we'll let you know the moment we open up. Waitlist members get priority access plus founder pricing.