One system for estimating, sales, subs, the field and billing. It replaces the CRM, takeoff tool, estimating spreadsheets, bid board, COI tracker, photo app and billing spreadsheets you pay for separately.
Play 90-second demo
See FirmBase in action
Private beta · Nothing to pay · We email you when a seat opens
14
Trade packs ready
220+
Master scopes
670+
Rate sheet items
100%
Mobile-ready
CRM · takeoff · estimating spreadsheets · bid board · sub compliance · photo app · scheduling board · billing spreadsheets
In production at Firm Foundations since 2025 · FL state certified contractor
Plays nicely with the tools you already pay for
Built and proven by Firm Foundations Asphalt & Concrete
26
Document templates
14
Trades supported
222
Scope templates
676
Rate sheet items
31
Email types
The Problem
And most contractors don't even realize it
Project info scattered across Excel, Google Sheets, paper, and texts. Nobody knows the real numbers.
$800+/month on 6 different tools that don't talk to each other. CRM here, photos there, invoicing somewhere else.
Quotes sent into the void. No system to follow up. 30%+ of potential revenue dies in your inbox.
You can't tell which leads convert, which scopes are profitable, or which subs deliver. You're flying blind.
Everything in one place
Office and field. Owners and project managers. Subs and clients. One platform that fits everyone.
Plan takeoff at scale and aerial takeoff from an address, with AI-assisted counts and traces you approve. Rate sheet with cost, markup and margin flags, 222 scope templates, assemblies, and exports to CSV, CAD (DXF) and PDF.
Upload a bid package and get the bid schedule, bonds, liquidated damages, goals and submittals pulled out, a risk scan, a math check of the bid sheet, and price suggestions from your own past bids.
Build from your takeoff, your rate sheet or your subs' bids. Good/Better/Best options, optional add-ons, lump-sum sections, branded PDFs, online signing, view tracking and automatic follow-ups.
Send each sub only their package from your takeoff. Collect bids in the sub portal, level them line by line, spot scope gaps, award, then run work orders, contract changes and COI/W-9 tracking.
Your clients see proposals, projects, photos, change orders and invoices in one place, branded with your logo.
Photos with GPS, daily reports, safety incidents, 811 locate log, punch lists and closeout. Recurring service programs for maintenance clients.
Lead tracking, follow-up reminders and win-rate analytics by client type. Business-card scan straight into a contact.
Mobile-first. Crew uploads photos, logs time, completes safety checks from their phones. No paper.
Draft proposals, review jobsite photos, read COIs, analyze bid packages, scan plan sets, write social posts. Billed by the credit: the FirmBase AI package or pay as you go.
Deposits, progress billing, retainage and exact final invoices. Change orders signed online. Collections reminders and QuickBooks Online sync.
Crew scheduling and dispatch, a weather check at the site when you commit dates, cascade shifts when a job runs late, and Google or Outlook calendar sync.
26 ready-to-use document templates. Client, sub and project documents in one place, with expiration alerts on sub insurance.
31 email types, each one you can switch on or off. Email campaigns and Google Business, Facebook and LinkedIn posting.
An owner-set monthly cap on AI credits. AI stops at the cap until next month or until you raise it. No surprise bill.
Customer case study
A Florida asphalt and concrete contractor runs its estimating, subs, field and billing on one platform — the same one its owner built for himself.
“I built FirmBase because I needed it. Now every proposal goes out the same day, every follow-up fires automatically, and I can actually see my pipeline.”
Arthur Wilmoth
Owner, Firm Foundations Asphalt & Concrete
Read the case study14 Trade Packs, Ready to Go
Pick the trades you do during onboarding. We pre-load 220+ scope templates and 670+ rate sheet items. Edit pricing to match your market — start sending proposals on day one.
Plans
Every feature and 10 users, $2,995 a month. AI is a monthly package or pay-as-you-go credits, with an owner-set cap so there is never a surprise bill.
One plan, everything included
The whole operation in one system, for contractors doing $1–15M a year
on a 12-month agreement, billed monthly
or $29,950 a year on a 5-year agreement (two months free)
Year-one example
With 10 users. About $3,871 a month.
Year two and beyond
About $3,246 a month. No onboarding after year one.
Win the work
Estimate the work
Sell the work
Run the subs
Run the field
Get paid
Keep clients
Built on real jobs
Runs Firm Foundations Asphalt & Concrete every day: bids, subs, crews and billing.
Add-on
No package
Each AI action uses credits based on what it takes to run, never less than 1. A bigger job uses more credits, so you only pay for what the work takes.
| Typical action | Credits |
|---|---|
| AI proposal draft | 1 |
| Jobsite photo review | 3 |
| Read a sub's COI or W-9 | 7 |
| Bid package analysis (bigger bid sets cost more) | 19 |
| Plan set scope scan (per plan set) | 42 |
Extras: storage $2 per GB a month over the included 250 GB; text messages $0.05 each.
This is what pricing will be at launch — nothing is for sale yet. See full pricing →
AI by the credit
Take the FirmBase AI package (3,750 credits for $750 a month) or pay as you go.
Bought credits never expire.
One system instead of a stack
| What you use today | In FirmBase |
|---|---|
| CRM and follow-up reminders | Leads, pipeline, follow-ups and win-rate analytics |
| Takeoff software | Plan takeoff at scale and aerial takeoff, AI-assisted |
| Estimating spreadsheets | Rate sheet, scope templates and assemblies |
| Reading bid packages by hand | Bid analyzer: schedule, bonds, risks and a math check |
| Proposal and e-sign tools | Proposals with e-signature, options and view tracking |
| Emailing subs for prices | Sub bidding with line-by-line leveling |
| COI and W-9 tracking | Sub compliance tracking and reminders |
| Jobsite photo apps | Field app: photos, daily reports, time clock, safety |
| Scheduling whiteboards | Crew schedule with site weather checks |
| Billing spreadsheets | Change orders, progress billing, retainage, collections |
| Client update emails | Client portal |
| Email and social schedulers | Campaigns and social posting |
How onboarding works
We map your trades, roles and how your jobs run.
Clients, projects and proposals imported from your files.
Your rate sheet built out on top of 676 starter items.
Office, PMs and crews trained on their own screens.
From your takeoff or your subs' bids, signed online.
FAQ
We're still in private testing — wrapping up the final polish. Join the waitlist and we'll email you the moment your seat opens.
One plan: $2,995 a month on a 12-month agreement with every feature and 10 users included ($500 a month for each additional user), plus a one-time $7,500 onboarding (setup, data import, rate sheet and training), built for contractors doing $1–15M a year. AI is the FirmBase AI package or pay-as-you-go credits, with an owner-set monthly cap so you control costs.
Pick that one trade pack during onboarding. You get all the scopes and rate items for that trade pre-loaded. You can add more trades anytime.
By the credit. The FirmBase AI package is $750 a month for 3,750 credits; if you run out, add another package or pay as you go at $0.15 a credit. Without a package, credits are $0.20 each and never expire. An owner-set monthly cap means no surprise bill.
Your company's data is kept separate from every other customer's, encrypted in transit and at rest, and every screen checks who you are and what your role allows.
No. Subs use the Sub Portal for free — they only need a free login link to bid on RFEs and submit work updates.
Same — the Client Portal is free for them. They get a branded login link to view and sign proposals and change orders, follow their projects, and see invoices.
Yes. Onboarding includes importing your clients, projects and proposals from your files and building out your rate sheet. Book a demo to walk through it.
A full-access account the moment your seat opens, launch pricing locked in, and an onboarding call with Arthur if you want one. Nothing to pay while we're in private testing.
Arthur Wilmoth, who also runs Firm Foundations, a Florida asphalt and concrete contractor. FirmBase is the platform he built to run it, now being opened up to other construction firms.
Drop your email and we'll let you know the moment we open up. Waitlist members get priority access plus founder pricing.